Obama, Oprah… They’ve heard of us.
Have you?
SuperNova is more than just another event — it’s an inspiration festival where groundbreaking ideas, powerful stories, and unexpected encounters come together. It's where entrepreneurs, investors, tech pioneers, business leaders, and global icons unite around a shared ambition: building the business of tomorrow.
And that’s not just talk. We've hosted big names such as Barack Obama, Oprah Winfrey, and Seth Godin — as well as up-and-coming talent, local founders, and ambitious startups with powerful stories of their own.
Now we’re gearing up for our next edition — and it promises to be bigger, bolder, and more unforgettable than ever.
This isn’t your typical job. It’s a front-row seat to the future — with backstage access.
We’re looking for a sharp, proactive PA who thrives on bringing structure and clarity to a fast-paced environment. You’re the right hand of our leadership team – managing schedules, staying on top of the numbers, and making sure no details slip through the cracks. From calendar coordination to supporting HR, finance, and sales, you keep our operations running like clockwork. You work independently, move fast, and always think two steps ahead.
Your responsibilities:
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Work scope: Admin & Personal Assistant Support 30% — HR & Office Coordination 25% — Finance & Accounting 20% — Sales & Client Support 15% — Reporting & Process Optimization 10%
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Admin & Personal Assistant Support: Act as a trusted PA to the leadership team: manage calendars, coordinate meetings, handle inboxes, and proactively prepare briefings, presentations, and other documentation. You’re the go-to person for keeping things moving behind the scenes.
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HR & Office Coordination: Handle day-to-day HR processes, including payroll, onboarding, and offboarding. Keep employee records up to date, assist with internal communication, and help foster a smooth and supportive team environment.
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Finance & Accounting: Take full ownership of our financial back office, ensuring accurate bookkeeping and up-to-date project tracking. Manage all incoming and outgoing invoices, support budget planning, and create solid cash flow forecasts.
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Sales & Client Support: Support the sales team by drafting proposals and invoices, managing client data in our CRM, and following up on partnerships. You’ll ensure our communications with clients and partners are timely, consistent, and professional.
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Reporting & Process Optimization: Turn data into insights by preparing reports on operations, finance, and HR. You’ll also help streamline workflows, implement admin tools, and support the preparation of Board meeting materials.
You're a match if:
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Detail-Oriented & Financially Fluent: Numbers are your second language — you’re accurate down to the decimal and confident in managing budgets, tracking expenses, and navigating complex financial data with precision
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Organized & Hands-On: You bring structure and order to everything you do. Whether it’s juggling admin tasks, following up on client needs, or supporting day-to-day operations, you’re the type who rolls up your sleeves and gets it done.
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Fast & Efficient (Without Cutting Corners): You’re a natural multitasker who works quickly and efficiently, always keeping an eye on quality and detail — even when deadlines are tight.
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Tech-Savvy & Tool-Ready: You’re already comfortable with tools like Slack, Monday, Odoo, and Google Workspace, or you’re eager to learn fast. You love using smart systems to stay organized and improve workflows.
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Experienced in Accounting Software: You’ve worked with accounting tools before and know your way around financial software — whether for bookkeeping, payroll, or reporting.
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Solution-Oriented & Calm Under Pressure: Challenges don’t throw off your game. You stay composed, think in solutions rather than problems, and keep your cool when things get busy.
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Fluent Communicator in Dutch, English is a strong asset: You speak and write fluent Dutch, which is essential for supporting our team and operations. You also feel comfortable communicating in English, as you'll be working in an international team.
What we offer:
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A Full-Time Role with Impact: This isn’t just a support role — you’ll have real ownership and responsibility from day one. You’ll be a key player in the engine room of SuperNova, helping keep everything running smoothly behind the scenes.
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A Dynamic Work Environment: Forget boring routines — every day brings new challenges and opportunities. You’ll thrive in an ever-evolving environment where adaptability and proactivity are valued.
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A Competitive Compensation Package: We offer a strong salary with extra perks and benefits that reflect your experience and contribution — because great work deserves great rewards.
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A Hybrid Work Setup: You’ll have your own desk at our vibrant Antwerp HQ, but also the flexibility to work remotely up to 2 days a week.
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A Front-Row Seat at Belgium’s #1 Innovation Festival: Be part of something big — really big. You’ll help shape SuperNova and become part of a buzzing network of innovators, investors, entrepreneurs, and thought leaders.
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A True Startup Mentality: Fast-paced, hands-on, and opportunity-rich. We move quickly, think boldly, and learn constantly. If you like wearing multiple hats and getting things done, you’ll feel right at home.
Ready to help shape a community that brings ideas to life and pushes boundaries?
